Job Description

Executive Assistant

MODE OF ENGAGEMENT

Full-time with a probation period of 6 months.

PRIMARY JOB LOCATION

Lekki Phase 1, Lagos (Hybrid)

REPORTING LINE

Chief Executive Officer

Your Mission Should You Choose to Accept it 😁

Service is not a word you hear often in the workplace. Yet, it’s the singular trait that defines an Executive Assistant.

Someone comes into your world who believes in the mission and then dedicates their life to you for a period of time to help you attain it. For them, it’s a calling, not a job. This trait is so evident in the Military and non-profit organizations. I guess these fields readily inspire missionaries.

At Volition Cap, our CEO is looking for an EA who is called to serve. Not someone who wants proximity to power. And not one who is more interested in being mentored than in doing their job.

The ideal EA must be adaptable, rising to the occasion when accompanying the CEO to high-level meetings and switching it up to relate with artisans and personal staff. They also understand they have to live by the CEO’s clock.

This is a Management role, as it requires project management experience and exposure. But the EA can recruit an assistant to support.

Our CEO needs someone to manage their life’s work. Who can take ideas scribbled on a phone and turn them into slides and project plans that can be implemented? The ideal candidate must have a sense of urgency. Our CEO moves from idea to MVP in weeks, not months. They move very fast.

In this position, the EA will work on exciting projects, and there’s room to grow across our global organisation.

Ultimately, there are a few things our CEO will assess should you choose to accept this mission:

Are projects moving quicker because you came?

Is the CEO’s life easier because of you?

Are you more organized than the CEO?

Do you match the CEO’s level of rigour, quality and excellence?
If you have been called to serve and think you are suited for this role, please read on.

About Volition Cap

Volition Cap is a game-changing asset manager empowering Africans & Diasporans to create wealth. We are fund managers for a related cooperative, Vizient Coop.

Roles & Responsibilities

Strategic Support: Act as a key resource to the CEO, helping to execute strategic priorities and to drive high-level projects.
Schedule & Calendar Management: Manage the CEO’s schedule, ensuring optimal time allocation across meetings, engagements, and priorities.
Communication Management: Draft, review, and filter correspondences, concept documents and briefs, ensuring effective communication across internal and external stakeholders.
Stakeholder Engagement: Act as a liaison between the CEO and internal/external contacts, managing relationships with discretion and professionalism.
Project Management: Oversee and track key initiatives, ensuring they are progressing in line with business objectives.
Meeting Coordination: Prepare for meetings, including creating agenda, taking notes, and ensuring follow-up actions are documented and executed.
Event & Travel Coordination: Plan and organize travel, accommodation, and itineraries to facilitate seamless logistics for the CEO.
Personal Assistance: Recruit and manage the CEO’s personal assistant and other personal staff to ensure all domestic matters are taken care of.

Skill Set and Values

A strong commitment to service and mission alignment.
High level of adaptability. Can interact with executives and everyday people seamlessly.
Exceptional organizational and multitasking abilities.
Strong writing and interpersonal skills.
Ability to work under pressure and prioritize effectively.
Strong discretion and confidentiality in handling all matters.
Tech-savvy, with proficiency in productivity, documentation, scheduling and AI-assistance tools.
Strong attention to detail and problem-solving skills.