Job Description

Fund Admin Manager

MODE OF ENGAGEMENT

Full-time with a probation period of 6 months.

PRIMARY JOB LOCATION

Lekki Phase 1, Lagos (Hybrid)

REPORTING LINE

Chief Investment Officer

Your Mission Should You Choose to Accept it 😁

Numbers don’t lie, and neither does an honest person. Our Fund Admin Manager role isn’t just about keeping records—it’s about being a trusted custodian for our investment operations and data.

So let’s talk about you, shall we? You love making sense of numbers, spotting the gaps, and ensuring every investment is accounted for with precision.

You thrive on structure and documentation. When a client asks, “Where’s my money?” you have the answer before they finish the question, and can send a follow-up report to them.

You intuitively understand that fund administration isn’t just about investment operations — it’s about data accuracy and speed.

Here’s what we will measure should you accept this mission:

Are our records accurate under your watch?
Are our investment operations running efficiently because of you?
Are clients happy with our speed of response and quality of reports?

If this sounds like you, then read on.

About Volition Cap

Volition Cap is a game-changing asset manager empowering Africans & Diasporans to create wealth. We are fund managers for a related cooperative, Vizient Coop.

Roles & Responsibilities

The candidate will oversee three functions. They will be directly responsible for one of the functions while supervising Associates who will handle the other two aspects. Here are the three functions:

Investment Cycle Management

Update Investment Management (IM) records from Fund Admin dashboards:
1. Investment bookings, showing member investments
2. Payment transactions, showing bank and payment platform transactions
3. Liquidations, showing member requests for liquidation
4. Payouts, stating deductions for reinvestments
Create monthly payout forecasts
Update investment returns on client dashboards and reports
Cross-check all wallet balances to confirm congruence
Check for reversals
Perform dashboard audits
Implement investment allocation instructions
Update investment records

Member Management

Respond to all Investment Management (IM) inquiries and requests from clients
Respond to IM Emails, WhatsApp and Telegram enquiries (daily)
Liaise with clients for all liquidations and refund requests
Validate KYC documents
Send Source-of-Funds requests to clients
Prepare client statements and reports
Escalate investment records disparities
Script and send payout notification emails and announcements
Develop monthly IM performance notice

Fund Admin Support

Provide support for records and documentation
Update IM calendars
Prepare IM sales reports
Prepare other IM reports, as needed

Skill Set and Values

Strong management skills.
Obsessive attention to detail.
High level of Math proficiency.
Excellent use of Microsoft Excel and Google Sheets.
Ability to manage complementary stakeholders.
Strong problem-solving and process improvement mindset.
Excellent communication and reporting skills.

Experience and Qualifications

A university degree in a related field or equivalent certification.
10+ years of experience in fund administration, investment operations, or a related field.
Proven experience managing investment records.